Amazon + QuickBooks Online integration
Post Amazon settlements to QuickBooks Online accurately: sales, fees, refunds, reimbursements and taxes in the right accounts, matched to the deposit that actually hit your bank.
Vendor Central · Vendor APIs / EDI
The data that moves between Amazon and QuickBooks Online.
- One summarised journal entry or sales receipt per settlement
- Amazon fees by type (referral, FBA, storage, advertising)
- Refunds, reimbursements and adjustments
- Marketplace-collected sales tax/VAT kept separate
- Vendor Central invoices and remittances
Data flows from Amazon into QuickBooks Online. Nothing is written back to Amazon, so your listings and orders are never changed by this integration.
What teams use it for.
For sellers
- Book every settlement automatically, mapped to your chart of accounts
- Match the deposit so the bank feed reconciles in one click
- Report gross sales and fees by marketplace and month
For vendors
- Create invoices for Vendor POs and match remittances and deductions
Official APIs on both sides, run like production software.
Authorised access
Login with Amazon authorisation and QuickBooks Online's own auth. No shared passwords, no screen scraping.
Mapped to your setup
Fields, accounts, locations and rules mapped to how you use QuickBooks Online, not a generic default.
Reliable by design
Queues, retries within Amazon's rate limits, and alerts when something needs a human.
Logged and auditable
Every record synced is logged, so you can trace any order, invoice or stock change.
Amazon + QuickBooks Online questions.
Will it post every Amazon order to QuickBooks?
Usually not, by design. We summarise per settlement so your books stay readable and reconcile with the payout. Order-level detail stays in the integration's database for drill-down.
Do you use official Amazon APIs?
Yes. We build on the Selling Partner API and Vendor APIs (or EDI for Vendor Central where that is the agreed channel), using authorised access through Login with Amazon. We don't scrape Seller Central or Vendor Central.
Can this work for both Seller Central and Vendor Central?
Yes. Seller (3P) and Vendor (1P) accounts use different Amazon APIs, so we design each flow for the account types you actually run. Many clients run both.
How long does an integration take?
It depends on the number of flows, data volume and how much custom mapping your setup needs. After a short discovery call we give you a fixed scope and timeline.
Who hosts and maintains it?
Your choice. We can host it on AWS for you with monitoring and alerts, or deploy it into your own cloud account. Either way we offer ongoing maintenance as Amazon and the other system change their APIs.